Alphabetical Filing System Advantages

A filing system is set up and employees follow the.

Alphabetical filing system advantages.

The reason is that the alpha numerical classification is an elastic one. The more files you have the greater risk of having the same name on more than one file. It is an indirect method of classification of filing. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.

All files and folders are given separate numbers. B the staff should be able to learn and come to be comfortable with the law in a timely manner. It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the. The subject filing system method allows the data to be arranged based on the subject or topic.

The main advantage of this system is the ability to store and retrieve records alphabetically by. This type of filing and classification system is sometimes known as a dictionary system. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. Alphabetical filing has several advantages.

Advantages of alphabetical classification of files 1. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. The telephone directory is a good example of such a classification.

Suitable for large offices having a large number of files and folders. Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order. An accurate method of filing. In this filing alphabetical index is required.

A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Advantages disadvantages of filing systems. There are disadvantages to alphabetic filing when the number of files grows to several thousand. B the staff should be able to learn and become comfortable with the system in a timely manner.

Usually this type of system is best when small amounts of information are involved. Related topics are not kept together in this system. It includes name address phone number subject and other information along with file number. Filing systems are used to keep documents organized and easy to find for employees.

This classification is very simple to understand and operate. Files can be expanded to an unlimited extent.